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Panel Policies - What You Need to Know

We’re glad to hear you’re interested in running a panel at Anime Banzai. To help make hosting your panel as fun as possible, here’s what you need to know in order to submit a panel idea, along with what to do if your panel is accepted.

If you need to reach the Panels Committee, you can contact us by email at panels@animebanzai.org, or talk to us in person at the Anime Banzai planning meetings held at the SLC downtown public library (See the front page of the website for dates and times.)

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2014 Panel Policies PDF Format
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Panel Submission Process

To submit a panel idea, first download the Panel Submission Form on the Anime Banzai website. Just fill it out, save it and attach it in an email to panels@animebanzai.org. The form is a PDF and has been tested to work with multiple free software programs.

All panel ideas will be considered and reviewed by the Anime Banzai Panels Committee.

The content of panels must be relevant to Anime Banzai, Asian arts, or culture. Some popular categories are:

1. Anime fan panels
2. Japanese music and/or culture (including video games)
3. AMVs
4. Cosplay
5. Craft panels

If you have a question whether an idea will fit our content, please contact the Panels Committee.

A Few Notes on Panel Topics

Since Anime Banzai is a family-friendly convention, all panels scheduled before 10:00 P.M. should be suitable for attendees of all ages. Language and other content should be equivalent to “PG” or better.

Discussion of hentai or sexually explicit content is permitted ONLY at panels designated 18+, and all of your content must be approved by the panels committee after clearly being designated on the Panels Submission Form. Panels designated 18+ are scheduled after 10:00 PM.

The SHOWING of hentai or other sexually explicit content is not permitted at any time.

Anime Banzai has a zero tolerance, no-bootleg policy. The display or use of bootlegs in panels must be limited to educating attendees about how to identify and avoid buying non-legitimate media, which includes fansubs, scanlations, and emulators. These instances must be mentioned in your submission form.

Panelists may not promote or condone illegal activities, including but limited to: drug use, underage drinking, or the violation of international copyright law (piracy or bootlegging.) Discussion of such topics is permitted only so far as they pertain to educating attendees about the perils of such activities and what impact such activities might have on culture, business, or fandom.

Time

A typical panel is scheduled for 50 minutes. If you run shorter than the time allotted, it is okay.

Panelists are expected to show up five minutes prior to their panel’s scheduled start time. They are also expected to end their panels ten minutes before the start of the next panel to give time for your audience’s exit and entrance, any needed clean up, and allow the next panelist time to set up.

Scheduling

Our Panels schedule is arranged to create as positive an experience as possible for our attendees and panelists, and several factors are taken into account. We’ll do our best to avoid scheduling similar panels opposite each other and to accommodate panelists’ schedules, but we can offer no guarantees. Please be sure to make your information as accurate as possible on the[delete] both the Panel Submission Form and the acceptance email. Please notify us of any concerns as quickly as possible so we can try to work out some type of accommodation.

Some obligations which Anime Banzai might need to know about may include: volunteering for Anime Banzai in other areas, being on Anime Banzai staff, working for a dealer, having a table in Artist’s Alley, under reference from company contact, or participating in a major event (e.g. the costume contest).

If you’d like to attend any major events at Anime Banzai, please mention those events in your detailed panel submission. We’ll do our best to avoid scheduling you against those events, but we make no promises. Please bear in mind that our ability to work around your other obligations decreases as the panel schedule starts filling up - the closer to the convention we get, the less likely we can help.

Without exception, all panels covering 18+ mature content will be scheduled after 10:00 P.M. This also means that we have fewer of these slots available. We’ll be checking IDs and/or wristbands at the door.

No Show Policy

If your panel is accepted, you’ll be expected to run the panel.

If for some reason you can’t run your panel, you must notify the Panels Committee as soon as possible.

On the chance that you discover you cannot run you panel prior to Anime Banzai, and you do not notify us so your panel makes it into the printed convention schedule we will still consider you obligated to appear. If you do not appear and do not contact us, we will classify you as a “no show” and you WILL be banned from running any future panels at Anime Banzai. Exceptions will be made for emergencies, but only if you contact us as soon as possible.

Panelist Registration

All panelists must be pre-registered for Anime Banzai in order to host a panel. We will notify panelists as their panels are accepted so they can pre-register if they haven’t already. If you submit a panel idea after the pre-registration deadline, you must be pre-registered for your panel to be considered.

Age Requirements

You must be at least 16 years old or have a co-panelist that is. No one under 16 may host a panel on their own. If you’re under 18, you may not participate in panels that discuss adult topics. No exceptions.

Compensation

Every primary panelist at the completion of their panel qualifies for a coupon of 50% off a single Anime Banzai Merchandise Item. If you successfully run more than one panel, you (as the primary panelist) will qualify for a coupon for each one. Coupons need to be picked up immediately after the completion of your panel from a member of the Panels Committee (located at the Panels Check In at Anime Banzai.)

If you as a panelist host two panels in the previous year and at least two panels this current year, we will cover your pre-registration in advance. If you feel you qualify for this, you need to notify us at panels@animebanzai.org as you submit your panel forms. We CANNOT reimburse you if you pay for pre-registration, so all panel forms need to be submitted and arrangements made as far in advance of the pre-registration as possible to avoid confusion.

Note: Unless the requirements above are met and/or specific arrangements are already in effect, it is each panelist’s responsibility to provide their own admission to the convention.


Audio / Visual Setup

Some of our panel rooms are equipped with an A/V (projector) setup. These rooms must be requested on your panels submission form and are scheduled on a first come, first serve basis. (Please see the scheduling section of the Policies.)

These rooms are pre-wired and include both overhead speakers and an overhead projector, accessible via either wall or floor hook-up access panels.

The video hookup uses a standard 15-pin VGA connector:

Public domain photo from the Wikimedia Commons.

The audio hookup provided is a standard 3.5mm stereo headphone connector:

Creative Commons photo by mafergo.

Note: We do not provide adapters. Panelists are responsible for bringing any necessary adapters for hooking up their equipment to ours. We only provide the hookups mentioned above.

Note: We do not provide laptops. If you need a computer to run a presentation, please secure one on your own and test it before the convention. We will not provide panelists with laptops under any circumstances.

Panelists are expected to ensure their equipment is working and learn how to set it up before coming to the convention. We and the DCC provide support only in relation to our provided equipment.

Internet connections are NOT available in the panel rooms. The hotel’s wireless internet connection does not extend to the DCC. Panelists needing resources from the internet should ensure that they have these saved to their computer beforehand, and they should ensure that they comply with our zero-tolerance for bootlegs policy.

Panelists shouldn’t assume that any piece of equipment will be available for use unless they specifically request it and we confirm that it can be arranged and available. If it is not requested, it won’t be made available to them at the convention. Please address any equipment concerns with us prior to the start of Anime Banzai.

Other Resources and Equipment

Except for the tech equipment listed above, Anime Banzai generally doesn't provide any additional equipment for panelists. If we have it, however, we'll be happy to provide it where possible, so please ask ahead of time as noted above.

Panelists are expected to provide their own printed materials and other resources.


Disclaimer:

Anime Banzai accepts no responsibility for the content of panels hosted by its attendees, nor does Anime Banzai extend any form of legal protection to panelists. Panelists are wholly responsible for ensuring the legality of the content presented in their panels.

Panelist Check-In

Anime Banzai requires that you check–in with a member of the Panels Committee at the start of the convention. See your acceptance email for additional details.

Attempt to Get Feedback

Anime Banzai we will provide a method for feedback and ask our attendees to provide it, but this is completely voluntary on their part, and we cannot guarantee the quantity of the feedback.

Panelists are more than welcome to solicit feedback on their panel(s) on the Anime Banzai forums. Any feedback received by the Anime Banzai Panels Committee will be passed onto the panelist(s) it concerns.

Anime Banzai 2014 Artwork - Tyla Sprouse

Questions? Contact Panels

Panel Submissions are now open. Send in your panel ideals.

* Send an email to panels@animebanzai.org